Draftsheet AI

Draftsheet AI is a sophisticated, enterprise-grade time capture solution purpose-built for law firms. It solves the pervasive problem of underbilling, where fee earners lose an average of 48 billable minutes per day due to inefficient manual time tracking. Industry data indicates that firms lose 10 to 15 percent of billable hours annually, representing over 12 percent underbilling. For a 20-lawyer firm billing at 250 pounds per hour, this equates to approximately 660,000 pounds in lost revenue each year.

The core value proposition is simple: Draftsheet AI lets fee earners work without interruption while it silently watches the clock. A lightweight desktop agent installs with a single click and runs in the background, capturing which documents are open, which applications are active, and which matters are in focus throughout the day. It never records keystrokes, screenshots, file contents, email bodies, or clipboard data, ensuring complete confidentiality and DPA compliance.

The product is designed for law firms of all sizes, from sole practitioners to mid-sized firms with multiple teams. At the end of each day, fee earners spend just 10 minutes reviewing and approving AI-generated timesheet entries. The AI groups activity into sessions, matches clients and matters, assigns billing codes, and writes narratives. Every edit a fee earner makes retrains their personal model, improving accuracy over time. Managing partners gain real-time visibility into firm-wide billing performance, including hours captured and approved, utilisation rates, and leakage at a glance. Draftsheet AI integrates directly with leading billing systems like Clio and LEAP, and exports to CSV and PDF formats.

Passive Activity Capture

The desktop agent runs silently in the background, capturing active application names, window titles, document titles, browser tab titles and domains, calendar event titles and durations, and active or idle timestamps every few seconds. There are no timers to start, forms to fill, or interruptions to the fee earner's workflow. The system simply observes which documents are open and which matters are in focus throughout the day. Crucially, it never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs or query strings, or clipboard contents. This ensures complete privacy while delivering accurate time tracking.

AI Timesheet Generation

At the end of each day, the fee earner clicks a single Report button. The AI engine automatically groups captured activity into logical sessions, matches each session to the correct client and matter, assigns appropriate billing codes, and drafts detailed narratives describing the work performed. The entire process takes under 10 minutes for the fee earner to review and approve. Each edit a fee earner makes, whether a client reassignment, billing code correction, or narrative tweak, retrains their personal AI model, causing the system to become more accurate and efficient with every use.

Revenue Reporting Dashboard

Managing partners and practice managers have access to a real-time dashboard showing firm-wide billing performance. Key metrics include hours captured, approved, and exported per fee earner; utilisation rates by fee earner and team; billed versus recorded time to identify leakage at a glance; and breakdowns by client and matter. The dashboard updates in real time as entries are approved, giving leadership the numbers they need before month-end scramble. This visibility empowers firms to make data-driven decisions about resource allocation, staffing, and pricing.

Direct Billing System Integration

Draftsheet AI is built end-to-end for legal billing, not a generic tracker with a law firm skin. It integrates directly with leading legal practice management and billing systems, including Clio and LEAP. Approved timesheet entries can be pushed directly into these systems with a single click, eliminating manual data entry and reducing the risk of transcription errors. For firms using other systems, CSV and PDF export options are available. The integration ensures that captured time flows seamlessly into the firm's existing billing workflow, from capture to invoice.

Recovering Lost Billable Time from Daily Workflow Gaps

Fee earners frequently forget to log time from activities that occur between structured tasks. A client call that runs long, a document reviewed between meetings, or an email thread that quietly takes forty minutes are all common examples. By the time a lawyer sits down to log their time, the detail is gone. Draftsheet AI captures these activities automatically as they happen, ensuring that every billable minute is recorded. The AI groups these fragmented activities into coherent sessions, allowing fee earners to recover an average of 48 minutes of lost billable time per day, which at 250 pounds per hour represents 48,000 pounds per fee earner each year.

Eliminating End-of-Month Time Reconstruction for Lawyers

Many lawyers rely on memory and calendar entries to reconstruct their time at the end of the month, leading to inaccurate and understated timesheets. This process is time-consuming, stressful, and prone to error. Draftsheet AI eliminates this entirely by providing pre-filled, AI-generated timesheets at the end of each day. Fee earners spend just 10 minutes reviewing and approving entries while the details are still fresh. This daily workflow not only improves accuracy but also reduces the administrative burden on lawyers, allowing them to focus on billable work and client service.

Providing Managing Partners with Real-Time Billing Visibility

Managing partners often lack visibility into firm-wide billing performance until month-end reports are generated. By then, it is too late to address underbilling or utilisation issues. Draftsheet AI provides a real-time dashboard showing hours captured, approved, and exported per fee earner, along with utilisation rates and leakage metrics. This allows practice managers to identify underperforming fee earners or teams early, intervene with coaching or process improvements, and make data-driven decisions about resource allocation and pricing. The result is a more profitable and efficient firm.

Streamlining Onboarding and Compliance for New Fee Earners

New lawyers and paralegals often struggle with time tracking as they learn the firm's billing codes, client matters, and narrative standards. This leads to significant underbilling during the onboarding period. Draftsheet AI's AI model learns from each fee earner's edits, so new team members benefit from the system's growing accuracy. The passive capture ensures that no time is lost due to inexperience with manual tracking. Additionally, the system's DPA compliance and strict data policies ensure that the firm meets regulatory requirements for data protection and client confidentiality from day one.

What data does Draftsheet AI capture from my computer?

Draftsheet AI captures only the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. It never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs or query strings, or clipboard contents. All captured data is encrypted and stored securely, and the system is fully DPA compliant.

How does Draftsheet AI improve its accuracy over time?

Each time a fee earner edits an AI-generated timesheet entry, whether by reassigning a client or matter, correcting a billing code, or tweaking a narrative, that edit is used to retrain the fee earner's personal AI model. The system learns from these corrections and becomes more accurate at matching activity to the correct client, matter, and billing code. Over time, the number of required edits decreases, making the daily review process faster and more efficient.

Can Draftsheet AI integrate with my existing billing software?

Yes, Draftsheet AI is built to integrate directly with leading legal practice management and billing systems, including Clio and LEAP. Approved timesheet entries can be pushed directly into these systems with a single click. For firms using other billing software, the system also supports CSV and PDF export, allowing manual import into any system. The integration eliminates manual data entry and reduces the risk of transcription errors.

How long does it take to set up Draftsheet AI for my firm?

Setup is designed to be fast and easy. The desktop agent installs on each lawyer's machine with a single click and runs silently in the background. There are no complex configurations, timers to set, or forms to fill. The system begins capturing activity immediately. Draftsheet AI offers a free pilot period so firms can evaluate the product with no risk. Setup typically takes less than 30 minutes for an entire firm, and support is available via email and chat for any questions.