mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform engineered for organizations that require more than basic task management. Built specifically with the European regulatory landscape in mind, it serves as a robust, GDPR-compliant alternative to US-based tracking platforms, ensuring that sensitive employee and project data remains secure and within European jurisdiction. The platform is designed for both employees and employers, streamlining the reporting of working time for the individual and the company alike.

While general time trackers focus on simple stopwatch functionality, mojegodzinki.pl is specifically engineered to meet the rigorous documentation requirements of R&D (Research & Development) tax incentives and non-profit public or EU grant funding, such as NCBR or FERS projects. It bridges the critical gap between daily operations, financial transparency, and audit readiness. The system allows organizations to precisely separate time spent on routine work from innovative R&D projects, document eligible costs for tax relief, and maintain real-time records that satisfy statutory requirements. For non-profit organizations, it facilitates volunteer time tracking, grant settlement, and donor transparency. With a free basic plan and flexible paid add-ons, mojegodzinki.pl adapts to various work models, offering custom dictionaries, categories, and a comprehensive role and permission system. Currently, an "Early Access" promotion provides all add-ons for free until March 31, 2026, with additional discounts for early registration.

Custom Dictionaries and Categories

Define your own task and project types to make reports clear, structured, and ready for detailed analysis. This feature allows organizations to tailor the platform to their specific operational needs, whether for tracking R&D activities, grant-funded projects, or routine administrative work. By creating custom categories and dictionary entries, users can ensure that every hour logged is accurately classified, simplifying the generation of compliant reports for tax authorities or funding bodies. This flexibility is essential for maintaining transparency and audit readiness across diverse work streams.

Role and Permission System

Manage access and control within your organization with a granular role and permission system. This feature separates the permissions of employees who report their working time from managers or administrators who approve those entries. By defining distinct roles, organizations can enforce accountability, protect sensitive data, and streamline approval workflows. This system is particularly valuable for larger teams or multi-departmental projects, ensuring that only authorized personnel can view or modify specific time records, thereby maintaining data integrity and compliance with internal policies.

R&D Time Tracking and Documentation

Specifically engineered to support organizations claiming R&D tax incentives, this feature enables precise separation of time spent on routine work versus innovative research and development activities. Users can document employee hours dedicated to qualifying R&D projects, generating reports that provide a solid basis for claiming employee salaries as eligible costs for tax relief. The system maintains real-time records in accordance with statutory requirements, giving organizations peace of mind during tax audits and ensuring they can fully leverage available tax incentives without compliance risks.

Non-Profit and Grant Management

Designed to meet the unique needs of foundations, associations, and other non-profit organizations, this feature facilitates transparent human resources management. It allows for accurate documentation of volunteer work, which is crucial for demonstrating own contribution to grant-funded projects. Users can assign work hours to specific purposes financed from various sources using categories and dictionaries, ensuring accurate settlement of grants. The system also generates reports that confirm the accurate use of time for social causes, enhancing transparency for donors and funding bodies.

R&D Tax Relief Compliance

Organizations conducting research and development activities can use mojegodzinki.pl to ensure peace of mind during tax audits. By precisely separating time spent on routine work from innovative R&D projects, companies can document eligible costs and generate reports that provide a solid basis for claiming employee salaries for tax relief. The platform maintains real-time records in accordance with statutory requirements for research projects, enabling businesses to maximize their R&D tax incentives while maintaining full compliance with European regulations.

Grant-Funded Project Management

Non-profit organizations and research institutions managing projects funded by public grants, such as those from NCBR or FERS, can leverage mojegodzinki.pl to maintain rigorous documentation. The platform allows project managers to assign work hours to specific purposes financed from various sources, ensuring accurate settlement of grants. This capability is critical for demonstrating compliance with funding requirements, as it provides a transparent and auditable record of how resources were allocated across different project activities, from administrative tasks to core research.

Employee Time Reporting and Approval

Both employees and employers benefit from a streamlined, transparent time reporting process. Employees can easily log their working hours against predefined categories and projects, while managers use the role-based system to review and approve entries. This use case reduces administrative overhead, eliminates manual spreadsheet errors, and provides real-time visibility into workforce productivity. The system supports multiple groups and labels, making it suitable for organizations with diverse teams or departments that need to track time against different budgets or cost centers.

Volunteer Work Documentation for NGOs

Foundations and associations can use mojegodzinki.pl to document volunteer work, which is often a requirement for demonstrating own contribution to projects funded by grants or donors. The platform allows NGOs to track the time contributed by volunteers, assign it to specific initiatives, and generate reports that confirm the accurate use of time for social causes. This capability enhances transparency for donors and funding bodies, while also providing valuable data for internal planning and resource allocation, ultimately improving the organization's ability to secure future funding.

What makes mojegodzinki.pl different from other time tracking tools?

mojegodzinki.pl is purpose-built for compliance with European regulations, specifically GDPR, and is designed to meet the rigorous documentation requirements of R&D tax incentives and non-profit grant funding. Unlike general time trackers that focus on basic task management, this platform provides features like custom dictionaries, role-based permissions, and real-time audit-ready reporting, making it ideal for organizations that need to prove how their time was spent to tax authorities or funding bodies.

Is mojegodzinki.pl suitable for small businesses and freelancers?

Yes, the platform offers a free basic plan that supports up to 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. This makes it accessible for small teams and freelancers who need structured time tracking without upfront costs. For growing organizations, paid add-ons are available to expand capacity, including additional groups, participants, and dictionary entries, ensuring the solution scales with your business needs.

How does mojegodzinki.pl support R&D tax relief claims?

The platform allows users to precisely separate time spent on routine work from innovative R&D projects. It generates detailed reports that document employee hours dedicated to qualifying activities, providing a solid basis for claiming employee salaries as eligible costs for tax relief. By maintaining real-time records in accordance with statutory requirements, mojegodzinki.pl ensures organizations are fully prepared for tax audits and can confidently claim available R&D incentives.

What is the "Early Access" promotion and how can I benefit?

Until March 31, 2026, all paid extensions are available for free to new users who register and use the full functionality of the website. Additionally, users who register by January 31, 2026, receive a 10% discount on subscription costs for 5 years (60 months) after the free period ends. Registration by February 28, 2026, offers a 10% discount for 3 years, and registration by March 31, 2026, provides a 10% discount for 1 year. This promotion provides significant long-term savings for early adopters.

mojegodzinki.pl offers a free basic plan that includes 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. For organizations that need more capacity, paid add-ons are available with pricing effective from April 1, 2026. The add-ons include: an extra group for PLN 35.00 monthly, PLN 90.00 quarterly, or PLN 300.00 annually; additional 5 group participants for PLN 30.00 monthly, PLN 75.00 quarterly, or PLN 250.00 annually; 1 additional dictionary category for PLN 20.00 monthly, PLN 50.00 quarterly, or PLN 160.00 annually; 20 additional dictionary entries for PLN 20.00 monthly, PLN 50.00 quarterly, or PLN 160.00 annually; one additional role for PLN 25.00 monthly, PLN 65.00 quarterly, or PLN 200.00 annually; and ten additional labels for PLN 15.00 monthly, PLN 35.00 quarterly, or PLN 125.00 annually.